Frequently Asked Questions

FAQ’s – General

What is the Promise and Laws of Scouting?

This promise and understanding and acceptance of the Laws are an integral part of Scouting. With each section, the meaning behind the Promise and Law become more specific and more meaningful.

It is expected that each youth member will make the promise for the section they are being invested into. When they link or move into the next section, they will remake their promise using that of the new section. This is to confirm their ongoing acceptance of their commitment to Scouting.

The Joey Scout section:


I promise to do my best,
To love my God,
And be helpful.


A Joey Scout cares
A Joey Scout shares.

The Cub Scout section:


I promise to do my best,
To do my duty to my God
And to the Queen of Australia
To help other people, and
Live by the Cub Scout Law.


Cub Scouts are loyal and obedient
Cub Scouts do not give in to themselves.

The Scout, Venturer, Rover, Leaders:


I promise to do my best
To do my duty to my God
and to the Queen of Australia
To help other people, and
Live by the Scout Law.


A Scout is trustworthy
A Scout is loyal
A Scout is helpful
A Scout is friendly
A Scout is cheerful
A Scout is considerate
A Scout is thrifty
A Scout is courageous
A Scout is respectful
A Scout cares for the environment.

What section will my child go into?

The various sections within Scouting are age based. The youngest child that can be invested into the 1st Beechworth Scout Group is 6 years. Please use the following information to determine the correct section for your child.


If you child falls within the transition period, it would be expected that they would be better starting in the next section up from their current age.

When do the different sections meet?

Our sections meet over various nights of the week. Please see the following information regarding when the sections meet and the general structure of the meeting.

1 HourFlag break HOP (Help Other People)
Themed activities
Themed activities
Flag break

1.5 HoursFlag Break/Grand Howl
Activities – usually theme or Boomerang badgework based
Activities/proficiency badge work presented by Cub

2 HourParade
Activities : Theme / badgework based
Clean up

2 HourFlag Break/ Parade
Activities – Themes, self directed
Closing Parade

2 HourSessions begins
Activities – Themes, self directed
Session ends

Our programs coincide with Victorian School terms. We do however start the year the week directly after the youth members have started their schooling which is usually the Thursday nearest the end of January.

How long can my child attend before I need to make a decision?

It is expected that a child should attend three to four weeks before the final decision is made as to whether they will continue.

It usually established well before this if they are to continue, but this time shows them a range of activities, gives the Leaders a chance to discuss the structure of Scouting and to discuss the Promise and Law.

It is also the time for paperwork to be filled out and to finalise payment requirements if they are continuing.

How much does it cost?

Our Fees are based on a financial year, which coincides with what is called a “Census” for the Scouts Association.  Generally, for ongoing membership, a request for payment is sent the last week of May and should be completed by the last week of June to cover the next financial year.

When a new youth member is being registered, the fees requested are adjusted according to the quarter of the year in which a new member completes a Y1 or youth application form.

This payment covers membership registration and insurance provided by the Scouts Association, Group utility and resource expenses.

Payment options are provided on the request for payment that will be forwarded to you with the Y1 or Youth Application form and must be returned to the Group before investiture of the youth member can take place.

Possible discounts will be identified on individual accounts such as siblings and children of Leaders as the case may be.

The cost of participation can be discussed at the time of enquiry.

When does my child need their uniform by?

If you and your child have made the commitment to go ahead, the uniform for their section will be required for the night they are to be invested. They can certainly wear their uniform before this if they wish.

When linking to the next section, youth members can wear the shirt from the section they are leaving for the first few weeks, but they will need the uniform for the next section before they will reaffirm their promise to the new section.

Where can I get the uniform?

Uniforms are available from Snow Trek and Travel shops which can be handy if you need to try the shirt on for fit. If you can identify the size that you need, then you might like to go online and purchase the shirt from the Scout Shop.

Do I need to buy anything else?

When your child is invested, they receive all of the badges required to identify them as a member of the Scouts movement and the Group. They will also receive a Group scarf and the Section record book needed to record their achievements. So, you only need to buy their shirt!

What is an investiture?

Investiture ceremonies are a very important part of the journey through the Scouting movement. By undertaking this ceremony they are being accepted into a “brotherhood” and they are choosing to take the responsibility that goes with this inclusion.

What is linking?

When the youth member moves up from one section to another there is a process called linking that takes place. This normally means that they spend a few weeks in the new section becoming familiar with leaders and members of the new section.

Where can I go to get more general information about Scouting?

There are a number of fantastic sites accessible. The primary one for Scouting in Victoria is . You will find a huge amount of information available regarding major events etc.

What can parents do?

As with every Scouting group, every role within our organisation is undertaken on a volunteer basis by family members or Scouting volunteers.

Families support the delivery of the youth program in general by regular attendance at your child’s section activities (for example by attending as a rostered parent helper once per term and attending special presentations etc). This is particularly important for the Cubs and Joeys sections.

Parents can also help by participating in fundraising activities, and by attending family events such as our Annual Reports and Presentation event and our Christmas breakup.

As the children have made a promise to both Scouting and to themselves, your participation in the Group will significantly increase the benefits experienced by your child.

This can be done by:

  • Establishing a partnership with the group.
  • Involving yourself in supporting activities – including activities, camps etc, outside normal Scouting hours.
  • Reinforcing the Codes of Conduct established by the youth members for each section and the Code of Conduct for adults.
  • Committing to being Family Helpers.
  • Becoming a rostered Parent Helper.
  • Being involved in the committee.
  • Becoming a badge examiner for the various sections.
  • Considering taking a uniformed position.
  • Leading by example!

We would appreciate the commitment of one adult from each family to consider a role in at least one of the two distinct areas within the organisation. These are:

  • Leadership: Leaders are parents trained to run programs for each of the different sections. Leaders can stay with the one section if they enjoy that age group, or change sections with their children as they grow and mature. Training is accredited and is paid for by the Group. All training is provided through Scouts Australia which is a Nationally Registered Training Organisation (RTO), and qualifications are nationally recognised.New Leaders are always needed. We are currently looking for a Leader for each of the Joeys, Cubs and Scouts sections. Without new Leaders committing to a Leadership role, we are unable to plan for or support Leader movement within the sections or for when a Leader retires.Diminished Leader to youth member ratios will affect our ability to provide the fantastic range of programs and activities we currently have, and, it will severely undermine the strength of the Group as a whole, and the integrity of the Scouting experience that we offer.
  • Committee of Management: The Committee meets twice a school term with the Group Leader to manage the finances and affairs of 1st Beechworth Scouts. The Committee has a range of roles from administrative to very practical. It includes the fundraising sub-committee which runs activities to bring in funds to support training for Leaders, equipment for the Group and the maintenance and improvement of our facilities.

We try to manage our commitments and to make adult involvement as convenient as possible. More than that, we hope that volunteering with us will be an enriching activity and a pleasure for your family.

I look forward to welcoming you in person and to working with you to continue Beechworth’s proud record of delivering quality Scouting experiences for our children as has been the case for the last 90 years.

If they choose to move ahead, there is a ceremony whereby the section they are leaving comes to the new section for a night.  They are farewelled by their friends in their old section, pass through a challenge of some sort, and are then received into the new section.

The promise for the new section must then be made to reinforce the commitment they are making to the group and to themselves. This is called the Linking Ceremony.

FAQ’s – Camping

Camping and Scouting?

Camping and the ability to experience it and enjoy it, is an integral part of what most people think of when they think of Scouting.

Campcraft activities such as erecting and taking down tents, safe camp layouts, safe use of equipment in the camp environment, interaction in and care for the environment, preparing food using a range of cooking methods such as open fires, camp ovens, BBQ’s and trangias, health and first aid safety, are just some of the areas that are fundamental to programming and experiencing in Scouting.

We find that knowledge gained at the Scout Hall through programming can only be consolidated through the camping experience. There are many opportunities for our youth members to experience camping and these experiences are different for each section within the movement.

We also find these away from home experiences allow the personal growth of all who participate by having expectations of their involvement in the camp and the associated activities that will be presented while there.

Each youth section of the Scout Movement has guidelines regarding how camping can be experienced. The Scouts Association sets these guidelines such as – youth member / Leader ratios that must be maintained during the course of a camping event, a full time designated first aid qualified person being onsite at all times, and appropriate  sleeping arrangements.

Further more specific information regarding these guidelines is available through the Scouts Associations Info Book for the current year, but for our purposes, we will look at the following FAQ’s for more general information.

What are the general sleeping arrangements at camps?

Joey Scouts

Joey Scouts gain campcraft experience in the form of a sleepover. This will always be held in a Scout Hall and the duration of the event is no longer than 24 hours, but is usually from 5:00 pm on a Friday night, to 11:00 Saturday morning.  All youth members and Leaders will be housed in the same space and both female and male Leaders will be present.

For many Joey Scouts, this can be their first experience with sleeping away from the family home and is an introduction to being away from mum and dad, bed preparation, sleeping in an “unnatural” environment with lots of others, and looking after their own belongings so that they all make it home!

If a Joey Scout is not feeling 100% confident about a Hall sleepover, they can come for the activities and return home to sleep. Another option is that a parent can attend the sleepover, but give room for the Joey Scout to experience the activity with as little “support” as possible.

Cub Scouts

Cub Scouts can experience both in Hall camps and under canvas (tents) camps depending on the nature of the activity. The majority of their weekend activities though, are under canvas.

Female and male Cub Scouts sleep in separate tents. Leaders sleep in their own tents but are generally found close to where youth members are sleeping.

For Cub Scouts the first few camps where they are sleeping under canvas can be a challenge as it feels less “secure” than a Hall and there are a lot more noises to content with. This will be part of their learning experience of what and how they deal with these factors.

Scouts and Venturers

As for Cub Scouts, Scouts and Venturers may have both Hall and Tent experience depending on the activity, but it is most likely that it will be under canvas. Females and males are separated. Leaders may not be as close to their camping area as before.

Do youth members sleep inside a hall – alone or with others?

As seen above there are a range of experiences where youth members will sleep away from home. If the activity they are attending is specifically Hall based, they will generally all sleep in the one space. Some division may take place but this may be only if possible.

For Cubs and Scouts tent based activities will see youth members sleeping with a minimum of two and a maximum of six per tent. Occasionally Scouts may be required to be in a tent on their own, but this is only by arrangement and if they feel confident that they will feel safe.

Venturers on the other hand will now be expected to have their own tent and therefore space. On all camping and activity occasions, Venturers must not be found in the tent of the opposite sex.

Do you have to go to every camp?

There are some camps that for a specific reason such as pre Cuboree or Jamboree that every attempt should be made for the youth member to attend. This is where all of the really important last minute instructions are passed on and questions can be raised and discussed. It is also an opportunity to meet other members of the Pack or Troop that will be attending the major event that may not come from the youth members home Group. There is ample notification given for events such as this.

For all other camps, attendance is generally based on the program or theme for the camp, the youth member’s interest in the program, the possibility of badgework being signed off and often, who else is going!

We do not expect all of our youth members to attend all of the camps that are included in the program. It can be difficult though, to consolidate the learning that has taken place during the weekly program if they do not attend any camps at all.

For Cub Scouts in particular we work with parents to come up with an approach that will allow a reluctant youth member the support network to be able to experience camping. If this means attending during the day and returning home for sleeping, then we work with this to move forward to sleeping over at the camp.

How much gear do youth members need to be able to participate?

There are some basic pieces of equipment that we suggest our youth members have access to. Initially, this gear may belong to another family member or family friend.

As the youth members experience grows within Scouting there is a need for them to have some of their own equipment. A great quality sleeping bag is essential and it should have a temperature rating of at least -50. We have more camps in the colder weather than we do in the hotter months, so prepare for the cold!

A sleeping mat is very handy. The rubber yoga mats provide some protection from cold penetration through the floor of the tent but are not really suitable for more than a night or two. Self inflating hiking mats are great and they only take up a small amount of space when being used for long camps or for hiking events.

Stretchers can be used for camps where there is no luggage limit on what can be taken. Stretchers can take up a lot of space within a tent, but in some instances there is room for storage of bags etc under the stretcher. Stretchers can also damage the floor of tents if they are not used respectfully. Cubs and Scouts tend to use stretchers the most. But remember, they are not adults therefore an adult’s stretcher will take up more room in a tent than is necessary for them. Children’s size stretchers are available and will generally last until they don’t need them any more (such as when they get to Venturers).

The Scout Group has a range of equipment such as stretchers, trangias and hike backpacks that can be used by youth members when necessary. Tents used for activities are always provided by the Group except for Venturers and Rovers who will generally have their own tents.

Can youth members attend a camp after it has already started or if they have a sporting commitment during the time?

We are aware that our youth members participate in a wide range of out of school activities including sport. Sometimes these activities clash with Scouting weekend activities.

If we can find a balance between meeting the needs of the two activities in a way that does not compromise either activity, we will. So, discussion will take place and we will do our best!

Are camps cancelled if the weather is bad?

Camps will occasionally be cancelled due to bad weather, but this is rare. Learning can take place when the weather is cold, raining or hot and these can be explored through a camp in those weather conditions. Weather assessments are usually done daily for the five days leading up to the camp. The final decision will be based on this assessment.

We find that extreme weather in summer and early on in the year is more likely to affect our decision to have a camp than rain. Heavy rain, flood warnings and lightning activity are all taken seriously as are any bush fire warnings.

How much notification will parents get if plans are to change?

Notification will be provided as soon as the decision is made, but this can be very close to when the activity is due to start. Phone calls will be made to all relevant parties. If contact cannot be made by phone, a representative will be sent to the start point of the activity to advise those who turn up there.

Pack Lists

There are a range of pack lists to use as reference. Each major event will provide a recommended pack and what cannot be taken to the event. This is particularly important as items found that are on the no list, will be confiscated for the duration of the activity.

Please use the following links to access our usually pack lists:

More info in the section outlines for each section regarding the usual camps or events for each section.

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